Office Coordinator

Job Description

Roles & Responsibilities

The Office Coordinator is responsible for ensuring the smooth and efficient operation of the office. This role involves managing administrative tasks, maintaining office supplies, coordinating schedules, and providing support to staff and management. The Office Coordinator serves as the central point of contact for office operations and ensures a professional, organized, and welcoming environment.

Responsibilities:

Office Management:

• Oversee daily office operations to ensure a well-organized and efficient workplace.
• Maintain office supplies by monitoring inventory and ordering as needed.

Administrative Support:

• Manage calendars, appointments, and meeting schedules for staff and leadership.
• Prepare and distribute correspondence, reports, and presentations.
• Handle incoming and outgoing mail and deliveries.

Communication:

• Serve as the primary point of contact for internal and external inquiries.
• Relay information and updates between departments and team members.

Facilities Coordination:

• Ensure office equipment and facilities are functioning properly.
• Coordinate with vendors and service providers for repairs and maintenance.

Record Keeping:

• Maintain accurate records, files, and documentation in compliance with company policies.
• Update and manage office databases, contact lists, and filing systems.

Event Planning:

• Organize and coordinate company events, meetings, and training sessions.
• Arrange catering and logistics as needed.

Problem-Solving:

• Address office-related issues promptly and efficiently.
• Identify and implement process improvements to enhance office operations.

Team Support:

• Provide general support to staff, including onboarding assistance for new hires.
• Foster a positive and collaborative office culture.

Company Industry

Engineering Design & Consulting
Department / Functional Area

Administration